A company constitution is an important legal document that sets out the rules governing how a Singapore company is managed. It covers matters such as the rights of shareholders, procedures for transferring shares, appointment and resignation of directors, company secretary requirements, and meetings.

If you need a copy of your company constitution, you can access it through Bizfile, the Accounting and Corporate Regulatory Authority (ACRA)'s digital portal for business registration, filing, and company information.

What Is a Company Constitution?

A company constitution is a legal document containing the rules and regulations that govern a company's internal management. During incorporation, a company can either submit a customised constitution or adopt the applicable Model Constitution provided under Singapore's Companies Act.

The constitution may include provisions relating to:

• Shareholder rights and responsibilities

• Share transfers

• Appointment and resignation of directors

• Company secretary requirements

• General meetings and resolutions

• Management and administration of the company

Companies are also required to keep a signed copy of their constitution at their registered office.

How to Download a Company Constitution from Bizfile Singapore

The process depends on whether you are downloading a free copy following an eligible filing or obtaining a copy after the free-download period.

Step 1: Log in to Bizfile

Go to the official Bizfile portal and log in as a Business User using your Singpass/Corppass credentials.

Bizfile is ACRA's official platform for managing company registrations, filings, and business information.

Step 2: Open Your Bizfile Dashboard

After logging in, go to your Dashboard. Make sure you are accessing the correct company or entity profile before proceeding.

Step 3: Go to "My Transactions"

Select My Transactions from your dashboard. This section allows you to view transactions and filings associated with your business.

Step 4: Find the Relevant Registration Transaction

Locate the transaction relating to your company's registration. Click View Details to open the transaction information.

Step 5: Open "Uploaded Documents"

Within the transaction details, look for the Uploaded Documents section.

If your constitution was submitted during the incorporation process and you are eligible for a free copy, you should be able to download it from this section.

Step 6: Download and Save the Constitution

Select the constitution document and download the file. It is advisable to save a copy securely for your company's records and future compliance requirements.

Can You Download the Constitution for Free?

Yes, but there are eligibility and timing requirements.

According to ACRA, a free copy of the company's constitution and extracts is available to the person who filed the eligible transaction, including an individual filer, corporate service provider, or group secretary who filed on behalf of the entity.

The free constitution must generally be downloaded within 30 days of the company's registration. After this period, the document must be purchased through Bizfile.

What If You Cannot Find Your Company Constitution?

If the free-download period has expired or you cannot access the constitution through your transaction records, you may need to obtain the document as an ACRA information product through Bizfile.

ACRA provides digital access to business information products, with purchased products delivered using a download code.

When purchasing an older company document, you may need to search the company's records and select the relevant constitution or Memorandum & Articles of Association filing, depending on the company's incorporation history.

Why Is the Company Constitution Important?

Keeping an up-to-date copy of your constitution is important because it provides the framework for the company's internal governance. It can be useful when dealing with banks, investors, shareholders, corporate service providers, and other parties that need to understand the company's structure or governing provisions.

If your company has amended its constitution, you should also ensure that your records reflect the latest version. ACRA states that changes to a company constitution generally require the appropriate resolution and filing with ACRA.

Final Thoughts

Downloading a company constitution from Bizfile Singapore is relatively straightforward when you have access to the relevant company profile and transaction records. If the company was recently incorporated, check the My Transactions → View Details → Uploaded Documents section first, as an eligible free copy may be available for 30 days.

For older documents, you may need to purchase the relevant information product through Bizfile.

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